Audit checklist of office 5S

5S office checklist

I/ Sort / Seiri checklist

1. Are there items such as obsolete or unused signage & documentation on walls, floors, ceilings within the area?
2. Is there any unused or surplus office equipment? Is there obsolete or duplicated storage media in the area? Are individuals’ desktops, drawers, cabinets cluttered up with unneeded papers, samples etc ?
3. Are notice boards or similar current with regard to content ? Is there duplication of information in individuals work area? Are there items in the area which require archiving or have exceeded there lifetime?
4. Is it obvious which items are marked as unnecessary. Has a “Red Tag” exercise or similar been conducted or recently concluded?
5. Is uncontrolled personal equipment or belongings in the direct work areas? (eg coats on chairs) Is there discarded Personal Protective Equipment within the area?

II/ Store /Seiton checklist

1. Is there a 5S map or layout for the work area that clearly identifies the workplace geography including: walkways, processes, storage, personnel, contact details, desks, equipment, recycling, information areas etc. (consider floor marks, barriers)
2. Are any items stored in a manner that obstructs or hinders the use of fire equipment & escapes? Is the workplace arranged ergonomically & efficiently so as to minimise fatigue, distraction, & non value added activities.
3. Are files & other media arranged in a manner that ensures repetition of storage with no duplication? Is it clear which items are in use? Is there a process to ensure that archived documentation or similar is readily retrievable? (inc electronic media)
4. Are storage areas (e.g. racks, cabinets, floors) clearly identified as to their content. Is it indicated what goes where? Do locations for storage have owners? Are walkways clearly identified? Do flat surfaces have items that do not belong?
5. Are appropriate facilities provided to store personal equipment away from the workspace that is both safe & where necessary accessible? Are facilities provided for the control & display of items in an individuals work area?

III/ Shine/ Seiso checklist

1. Are the schedules & responsibilities defined for the cleaning & checking of the area to promote workplace organisation & improvement? Is there a policy to promote sharing of tasks & individual involvement in the process?
2. Is the workplace & equipment kept clean & free from uncontrolled waste? Are the insides of cabinets & drawers kept free from clutter? Are internal or external service contracts in place & known for maintenance of equipment & the environment?
3. Are information areas & notice boards kept up to date, orderly & regularly reviewed? Are document expiry times shown? Are owners of information displays known & obvious? Is there a system to ensure that these items are maintained?
4. Are Floor areas clean, undamaged (e.g. shiny) without slip, trip, or quality hazard? Include underneath desks, equipment & archive areas. Consider the effects of water, oil, waste, holes, cables etc.
5. Do persons habitually clean there area without being told? Are personal waste bins allowed to overflow?

IV/ Standardise /Seiketsu checklist

1. Is the workplace visual in its control methods, are these methods easy to understand & follow, are they standard in appearance ? Are Information Centres or Team Boards used as a focal point for information. Do these promote a Team ethos?
2. Is the climate set to provide suitable work conditions such as temperature, humidity & lighting. Is the area ventilated well enough to be clear of heavy dust & odours, (clean to breath). Is the angle & intensity of light adequate for the work being done?
3. Is there a clear & visual improvement plan that drives performance improvement. Are associated measures visual. Is the story of the area told?
4. Are the first 3S being maintained. Are we operating within the rules that we set & agreed?
5. Do people wear clothing which is clean & undamaged? Does work ware promote belonging and a Team methodology? Is Personal Protective Equipment worn as prescribed?

V/ Stick to /Shitsuke checklist

1. Are people within the area trained in key procedures & practices? This includes 5S principles. Are procedures up to date & regularly reviewed?
2. Are tools, equipment, materials and information being stored correctly?
3. Are Team Activity Boards & Information Centres up to date & regularly reviewed?
4. Is the standard for visual control common across all 5S areas? Are fonts, styles, identifications, reports, naming conventions, maps, colour schemes, corporate identity, lighting etc, appropriately styled?
5. Are the team proactive in the management of the workplace & its environment. Are all the Team compliant in the agreed rules ? Are targets agreed & achieved by the team as planned. Does the Team assemble for activities at the agreed time & place.

Related docs to 5S

• 5S implementation
• 5S checklist
• 5S standard
• 5S training
• 5S audit certification
• 5S books and templates
• 5S services

Sponsor sites:

1. Phrases For Performance Appraisals.

2. Interview questions and answers.
This entry was posted on Friday, September 25th, 2009 at 8:12 am and is filed under 5S office. You can leave a response, or trackback from your own site.

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