Quality management

SANITATION STANDARD OPERATING PROCEDURES

SSOP 2: The safety of Ice Water

1. Requirements:

• Ice water in direct contact with the products must be safety-ensured.
• The water used in making Flaky-ice must meet the standards of the Ministry of Health about Portable Water Purification and the Directive No. 98/83/EEC of European Commission (EC) relating to the quality of water intended for Human.

2. The current conditions of the company:

• The factory is currently using 02 Flaky-ice Makers at the capacity of 22 tons/ a day with which the whole production process of the company is supplied.
• The Flaky-ice Store has an even, water-proof, tight and heat insulating surface, with tight windows that are able to avoid magnetization and are easy to sanitize.

3. Procedures to follow:

• Water used for making Flaky-ice must meet the sanitary requirements.
• The Ice Makers and the quality of Flaky-ice must be checked everyday.
• Equipments for extracting, storing and transporting Flaky-ice are, as required, specially made and carefully sanitized at the beginning and end of the working time.
• The Flaky-ice Store is sanitized for once a week, at the days off work or the last work day.
• Steps to sanitize the Flaky-ice storage:
o Step 1: Use soap and special brush to rub and wash the inside and outside of the Store.
o Step 2: Use water to wash the soap off
o Step 3: Use Chlorine solution 100-200 ppm to splash against the store wall and floor to sterilize for about 5-10 minutes.
o Step 4: Use water (drinking water) to clean over.

4. Supervising and Assigning duties:
• The leader of the technical group is responsible for carrying out this code.
• The workers of the Technical group are responsible for strictly following this code.
• These workers check the operation conditions of the Ice Makers everyday.
• Those workers of the technical Group that are assigned to sanitize are responsible for sanitizing the Flaky-Ice Store following the steps above.
• The QC is assigned to check the sanitary condition of the Water Supply and Flaky-ice making systems periodically (once a week) and after each sanitization.
• To ensure the safety of Flaky-ice, The Microorganism Department of the company takes sample for testing the norms of microorganism periodically, for once every 3 months, from the authorized offices (NAFIQAVED).
• In addition, for once a month, this department takes a sample of Ice for testing.
• The QC is assigned to daily check the sanitary condition of the equipments, tools, ice quality produced on that day and Chlorine Residue in water for making Flaky-ice. The result will be recorded in the supervision report on the water treatment (CL – SSOP – BM02) and the Inspection Report on the Sanitization of Water Treatment system & Flaky Ice (CL – SSOP – BM 02). Frequency: 01 time/a day
• Any amendment to this code must be approved by the Board of Directors.

5. Corrective actions:
• Sanitary department is responsible for the check for once a week and the supervision of water ice sample analysis result. If there is any problem of Flaky-ice insanitation, report to the leader/ deputy leader of HACCP team for solution. The corrective actions will be recorded in the Flaky-ice water Diary.
• QC is responsible for checking the residue of Chlorine in the water. If this residue is not suitable with the regulations in making Flaky-ice, report to the employee-in-charge of water treatment operation to treat the water and correct the Chlorine residue till satisfactory.
• If any breakdown is discovered during the water treatment and supply, the company will stop producing immediately, identify the period when the breakdown happened and isolate the products during the period when flaky-ice is used until the cause is identified and corrective actions are taken for the system to go on properly. Meanwhile, take samples to check and only release the products that meet the quality standards. Record the breakdown in Nuoca Diary.

6. Verification:

• The results of the checking of Flaky-ice water safety and Nuoca Diary are verified by the leader of HACCP team or the leader/deputy leader of Production Management department (members of HACCP).
• Reports on result of Chemic-Physic-Microorganism tests of the Microorganism Department of the company are verified by the leader/deputy leader of Microorganism Department

7. Records:
• Supervision report on the water treatment (CL – SSOP – BM 01).
• Inspection Report on the Sanitization of Water Treatment system & Flaky stone (CL – SSOP – BM 02).
• Reports on results of Chemic-Physic-Microorganism tests on the Flaky-ice water safety.
• Records on breakdowns and corrective actions.

All the documents and Forms recording the implementation of this code that are verified must be stored in the records of Company’s SSOP for at least 02 years.

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